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Emails are an important medium for us to communicate with each other, share information and stay connected. However, managing emails on daily basis appears to be a very daunting task. In this blog we will share few tips which can help you stay organized and bring in efficiency.

Tips to stay organized and efficient:

1. Use labels/folders: Organize your emails by creating labels or folders. You can use labels to categorize emails based on the content, priority or sender. Finding and managing emails will be simplified with the categories used.

2. Set up filters: Create filters to automatically sort incoming emails into appropriate folders based on sender name, subject line, or content. Now you can prioritize your emails and focus on the most important ones.

3. Use a priority system: When you receive an email, it's essential to determine its priority level. This can be done by using a simple labelling system such as "Urgent," "Important," and "Low Priority." By doing this, you can quickly identify which emails require immediate attention and which ones can wait.

4. Unsubscribe from unnecessary emails: If you are receiving numerous emails from newsletters or promotional emails, it may be time to unsubscribe. This will reduce the clutter in your inbox and ensure that you only receive emails that are relevant to you.

5. Schedule specific times to check email: To help you stay focused on your work and avoid distractions, you can consider scheduling specific times in a day to check your emails.

6. Keep your inbox organized: It's essential to keep your inbox organized to prevent it from becoming overwhelming. Make it a habit to regularly delete emails that you no longer need and archive important ones. In this manner, you can stay on top of your inbox and prevent it from becoming cluttered.

7. Use the search function: If you can't find a specific email, use the search function instead of scrolling through your inbox. This will save you time and efforts on regular basis.

8. Use keyboard shortcuts: Most email providers have keyboard shortcuts that can be used to quickly navigate and manage your inbox. These shortcuts can be a great way to save time and streamline your email management process. You can easily perform tasks such as replying to an email, forwarding an email, or moving an email to a specific folder.

9. Use a task manager: Use a task manager or to-do list to keep track of emails that require action. You can stay organized and ensure that important tasks don't fall through the cracks.

10. Use templates: Create email templates for common responses or requests. You can save time and respond to emails more efficiently.

Email management is essential for staying organized and being productive. By implementing these tips, you can streamline your email management process and stay on top of your inbox.

For busy executives and senior level professionals, hiring a virtual assistant can be a great option. It can save you time and allow you to focus on other important activities. Your VA can take up this daily routine/mundane activity and free-up your time to take care of your core responsibilities

Choice of right virtual assistant for email management is as important as the task itself and make sure to pick someone you can trust with sensitive information. You'll also need to provide clear guidelines and expectations for how you want your emails to be managed, as well as establish a system for communication and feedback.

It's also important to understand that delegating email management doesn't mean you can completely disengage from your inbox. You'll still need to regularly check your emails and communicate with your virtual assistant to provide input and direction as and when needed.

How can Brickwork help you?

We oversee the Email management activities and help you to streamline communication with your stakeholders and subscribers.

There are various techniques used in Email management to achieve successful outcomes like filters, tags, rules available based on the email account used to sort emails and so on.