Is your team facing challenges with project delays, missed deadlines, and overwhelming administrative tasks? In today's fast-paced business environment, these issues can strain resources and lead to burnout among team members, ultimately hindering progress. A Forbes Report reveals that only 2.5% of organizations consistently complete all their projects on time and within budget.

Instead of hiring additional staff, consider working with a Virtual Project Manager (VPM) as an alternative. A VPM acts as a strategic partner, providing the expertise needed to navigate complex project dynamics and drive success. This guide will explore how VPMs are redefining project success, outlining their responsibilities and showing you how to maximize the benefits of their services for your team.

Enhance Efficiency and Meet Every Deadline with a Virtual Project Manager

The Evolving Landscape of Project Management

Since the COVID-19 pandemic, the global work culture has shifted drastically towards increased flexibility, leading to an increasingly dominant remote work ethos. This notion, in turn, opened multiple avenues for effective project management through virtual assistance.

Hiring a Virtual Project Manager offers unparalleled advantages over traditional in-house roles.

Cost-Effectiveness

Hiring a virtual project manager is an extremely cost-effective option. According to Global Workplace Analytics, organizations can save an average of at least $11,000 per year for each employee working remotely.

Flexibility & Scalability

Virtual Project Management Assistants can further provide incredible scalability and flexibility. Typically, these types of VAs can be charged at an hourly rate, allowing you to choose the appropriate payment model based on whether you need support for a single project or multiple initiatives, thereby avoiding the rigidity of a permanent hire.

Access to Global Talent

According to Grand View Research, the global market for intelligent virtual assistants was valued at approximately USD 2.48 billion in 2022 and is expected to expand to USD 14.10 billion by 2030, reflecting a compound annual growth rate (CAGR) of 24.3% from 2023 to 2030. Consequently, US organizations have access to a global talent pool with specialized skills in various sectors.

Role of A Virtual Project Management Assistant

Virtual project manager services are way beyond administrative tasks. These services demonstrate precision and progress simultaneously. A virtual project manager performs diverse role, and each of them are critical:

• Strategic Planning & Support: VPMAs (Virtual Project Management Assistants) are excellent at keeping projects on track. They set up and manage schedules to hit important milestones and use tools like Asana, Trello, or Jira to create clear project trackers and timelines.
• Effective Communication: Good communication is crucial for success. VPMAs organize meetings, take notes, and ensure everyone is on the same page. They connect teams and stakeholders to foster collaboration.
• Task & Resource Management: VPMAs handle task assignments and follow up to ensure projects stay on track. They help manage resources and track team availability to ensure everything runs smoothly.

Also Read: The Rise of Virtual Assistance: An Unlocked Possibility

• Risk & Change Management: Being proactive is key. VPMAs keep risk logs and identify potential issues early. They also assist with change requests, ensuring that any adjustments are managed effectively.
• Reporting & Process Improvement: VPMAs support reporting with progress updates and dashboards for quick insights. They create project documentation and standard procedures while also spotting inefficiencies and suggesting ways to improve workflows.

How Hiring a Virtual PM (Project Manager) Benefits You?

Utilizing a Virtual Project Manager not only improves your problem-solving skills significantly but also changes your approach to success. Since 94% of U.S. knowledge workers spend time on repetitive tasks, VPMAs are a perfect match to eliminate that. Entrepreneurs, for example, claim to have recovered an average of 13-15 hours per week by hiring virtual assistants (VAs) for task delegation. Furthermore, companies report a 35% increase in efficiency when virtual assistants (VAs) perform routine operations. This phenomenon enables the use of resources more efficiently, mitigates risk more effectively, and allows for a more explicit focus on achieving the desired result rather than merely managing tasks.

How to Choose the Right Virtual Project Manager?

Look beyond cost-efficiency and consider these core factors while choosing a virtual project manager:

Partner With Brickwork for Top-Notch Virtual Project Managers

The virtual assistants at Brickwork are well-versed in the intricate demands of the modern project delivery landscape. We offer you experience and reliability in one package, customized to meet your specific needs. Our VPMAs are meticulously trained and equipped to handle a comprehensive range of project management tasks, including:

• Tracking project timelines and deliverables
• Creating/updating project trackers and Gantt charts
• Coordinating meetings and taking MOMs
• Assigning and following up on action items
• Maintaining risk/issues logs
• Supporting with reporting and dashboards
• Creating project documentation and SOPs
• Liaising between teams and stakeholders

Contact Brickwork today for a consultation and hire the most compatible virtual project manager to manifest 100% project success.